VSC Frequently Asked Questions

• Who is this for?

Anyone who, through their duties on behalf of the OHF, a Member, Senior, Junior, Minor and Female Hockey (Associations, Teams, Clubs) work with children (included but not limited to on-ice volunteer, skills coaches, third party skills coaches and dressing room supervisors).

• How do we manage our organization’s staff and board members?

All Members and Senior, Junior, Minor and Female Hockey (Associations, Teams, Clubs) will continue to screen Staff and Board members that are not involved in on-ice programming.

• What is the minimum age to complete the screening?

18. Under the age of 18, that individual will still need to take the courses required to be on the bench.

• When does this start?

Effective April 1, 2024, for the for the 2024-2025 hockey season. The OHF will accept copies of a VSC from the 2022-23 or 2023-24 season. Individuals would be required to get a new VSC if they have one one prior to these seasons.

• Do I still need to submit my VSC if I have previously submitted it to my local association?

Yes, as of April 1, 2024, all screenings must be submitted to the OHF. The OHF would need to validate any previous screening done by your local association. Individuals CAN submit Vulnerable Sector Checks completed in 2022, 2023, or 2024 for the upcoming 2024-25 season.

• What offences would disqualify an individual?

The details are in the OHF Screening Policy

• What is the contact information for help or questions?

screening@ohf.on.ca

• What is the turnaround time?

1-3 business days.

• Will you decline an application if there are errors, or will you email the individual with instructions on what to rectify? 

Yes, approved or declined, the OHF will follow up.

• Will HCR profiles show that an individual has submitted their VSC within the OHF portal and that it is pending?

No, the HCR profile will not show whether their screening is within the OHF portal and is pending. The HCR will be updated once a decision is made - green for valid and red for expired.

• If someone disagrees with a decision, is there an appeal process or further review?

Yes, there is an appeal process.

• How does an Association or the individual know the process is complete?

The Association will need to check an individual's HCR profile once the process is complete.

• Can individuals use their workplace police checks if it is a vulnerable sector one?

No, individual checks must be done for each organization or workplace.

• Does the Association or OHF provide a letter for VSC?

Yes – Here is the link to the letter

• What is the Toronto Police Service online code?

Toronto Police Service online code for the OHF: 202309TPSON6BCE7

• We have a Third Party that comes in for Player Evaluations. Would everyone need to do a screening before getting on the ice?

Anyone who, through their duties on behalf of the OHF, a Member, Senior, Junior, Minor and Female Hockey (Associations, Teams, Clubs) work with children (included but not limited to on-ice volunteer, skills coaches, third party skills coaches and dressing room supervisors).

• If a team hires a Third-Party Instructor without the Association’s knowledge, how do we know that they have been screened?

Please make your teams aware of the process that Third-Party Instructors are properly screened.

• How will registrars know if an individual has been approved?

Associations will be able to see on an individual's HCR profile whether their VSC or Declaration has been approved.

• Who is uploading the past years’ checks?

Coaches still need to complete the Declaration with the process. For the 2024-25 season, the OHF will accept copies of a VSC from the 2022-23 or 2023-24 season. Individuals will need to get a new VSC if they completed one prior to these seasons.

• Will the OHF contact the organization if they reject a volunteer (for whatever reason)?

We will let the Individual and the Association know of the rejection.

• Someone requests a VSC, and they are flagged for fingerprints with RCMP. The process could take up to three months. Can individuals still help during that time?

Yes, they can submit a receipt of the Vulnerable Sector Check AND complete the online OHF Declaration in the meantime.